Birthday Party Terms and Conditions

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General Terms and Conditions

A non-refundable deposit of $100 is required at the time of booking to secure your preferred date and time. This is to be paid when Gumnut Dance calls you after the booking is made to confirm your details.

The following fees are due approximately three to seven days before the party date:

  • Base party package of $315 for 10 children (less the $100 deposit). Please note – any discounts you are eligible for are applied to the base package price.
  • Concierge Service Package

We will be in touch regarding your payment. We do not accept cash for payments. All payments are via credit card.

Extras include but are not limited to:

  • Theme related craft activities – $5 per child
  • Extra guests $25 per child (up to four)

Please Note: You are responsible for being aware of any food intolerances or allergies of your guests and providing appropriate food and drink as required.

Gumnut Dance does not hold a food handling licence and as such, party hosts are not permitted to be handling or serving food to party guests. Parents are responsible for serving food. Parents are expected to tidy and clean up at the end of the party, unless a Premium Concierge Service Package has been purchased.

Your party services have been designed to accommodate the number of children advised when the booking was made. If you need to make changes or there are more children attending than originally advised, you must contact us no later than Tuesday 2pm before your event date so an adjustment can be made to your booking. (The maximum number of extra children is four.) We will endeavour to accommodate other changes to the best of our ability, if contacted within this time frame.

Care of our dance studios:

  • Children must wear socks or ballet shoes in the dance studios- no street shoes or black jazz shoes.
  • Any accompanying adults must remove their shoes before entering the dance studios.
  • Food and juice must NOT be consumed in the studios, only in the designated party rooms.
  • Children must not touch the mirrors or ‘hang off’ the barres.
  • Any damage to the dance floor, or any other fixtures within the dance studios will incur a clean-up fee, commensurate with the cost of cleaning up/fixing the floor.

Care of our party rooms/kitchen area and venue:

  • Adults are to ensure the party rooms and kitchen areas are left in a neat and tidy condition (as found).
  • Any damage to, or mess in any areas of the venue will incur a clean-up fee, commensurate with the cost of cleaning up/fixing the damage – on booking we retain your credit card details in case of any damage or need to clean up.
  • If you will be serving food and drink to adult guests, you must inform us and pay a fee of $50 for table set up/pack up and clean up.

General expectations of parents:

  • Alcohol is not to be consumed on or near the premises.
  • Smoking is not permitted within the venue, or within 20 metres of the premises.
  • All party guests and parents must be respectful of Gumnut Dance staff and follow their instructions at all times. Any disrespectful or abusive behaviour toward staff will not be tolerated and the party will be cancelled immediately by management in such circumstances. Such cancellation will not result in a refund.
  • If you require changes to the running of the party, you must inform us three business days before the party date, so we can make our party hosts aware of changes.
  • Do not touch or interfere with equipment required by the party host such as props or technical equipment (e.g. iPads).


You must:

  • you and your guests must not atend if unwell, this includes non covid symtoms.
  • limit the number of parents who are allowed to stay for the duration of the party to one parent per guest.
  • ensure guests use hand sanitiser (supplied by us) or wash hands on entry, exit and before and after eating.

We will:

  • include dance activities and games that allow for physical distancing
  • not use props that are shared amongst guests
  • supply the party client with sufficient hand sanitiser, soap, paper towel and detergent.

 Cancellation Policy – Customer

  • More than 7 day’s notice – if prepaid, refund all but $100 non-refundable deposit.
  • 0 – 4 days notice – We will refund 50% of the total party value (minus the $100 deposit and $20 transaction fee) if Gumnut Dance is unable to reschedule the party to an alternative date. No refund will be issued if you are unable to make the rescheduled dates.
  • Postponing party to another date – each party booking is entitled to one free postponement provided the party is paid in full. After this, a postponement fee of $50 will be charged.

Cancellation Policy – Gumnut Dance

  • Gumnut Dance reserves the right to cancel bookings if payments are not received in accordance with these terms and conditions.
  • Gumnut Dance reserves the right to cease parties if the behaviour of attendees is inappropriate, disrespectful to staff or is causing damage to any fixtures, surfaces or amenities. In such cases, no refund will be given, a cleaning up fee commensurate with the cost of cleaning up/fixing the damage charged. No further bookings will be allowed.
  • In the rare event that Gumnut Dance must cancel or postpone the party – due to staff sickness or an issue with the venue, postponement to another suitable date will be offered.
  • If a party needs to be cancelled due to COVID-19 government health directions (i.e. a lockdown), we will reschedule the party to a later date.